What is an archival management system?
An archives (or archival) collections management system (CMS) is software used by archives staff to “… organize, control, and manage their collections’ objects by tracking all information related to and about those objects.”
How do you organize archives?
Archives are typically organized into fonds. An archival fonds is the entire body of records created and accumulated by an organization, family, or person. Archives describe and store each fonds separately from other fonds to prevent the records from becoming intermingled and disorganized.
What are the four basic principles of preservation in archives?
They include taking control, improving storage and supporting safe access. Archivists apply the 2 principles of ‘provenance’ and original order’ when managing their collections. These principles should be the foundations for all the activities you carry out on your archives.
What are the principles of records?
The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the “Principles” of good management of Records.
What are the function of archives management?
Archival Management. The management of archival materials can be roughly categorized into the following functions: appraisal, accessioning, arrangement, description, preservation, access, outreach, and advocacy.
What is archives and Record management?
The National Archives and Records Administration (NARA) is an independent federal agency that helps preserve our nation’s history and define us as a people by overseeing the management of all federal records.
How do archives work?
An archive is an accumulation of historical records – in any media – or the physical facility in which they are located. Archives contain primary source documents that have accumulated over the course of an individual or organization’s lifetime, and are kept to show the function of that person or organization.
What is the principle of arrangement in the National Archives?
It will discuss those principles as they apply to the arrangement of record groups, subgroups, series, and individual items. The basic principle of arrangement is that of respect des fonds, sometimes spoken of as the principle of provenance.
What are the basic principles of records management?
Records Management Principles. Records management is based on two primary ideas and one general concept: The ideas of records life cycle and records appraisal are applied to the general concept of the records series.
What is the principle of the archivist’s principle?
The system implicit in the principle is that every document will be traced to its origin and will be maintained as part of a group having the same origin. This guiding principle, which was refined and modified to suit the needs of various European archival agencies, was given a theoretical justification by the Dutch archivists S. Muller, J.
Why is the principle of provenance important in archives?
The principle of provenance has gained acceptance in the archival profession for a variety of reasons. (1) The principle serves to protect the integrity of records in the sense that their origins and the processes by which they came into existence are reflected by their arrangement.